Job Description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

• At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Our location in Lake County, Illinois currently has an opportunity for an Administrative Assistant for our GES Global Engineering Services Division.

This individual will perform administrative duties for a Divisional Vice President, 2 Directors and occasionally the broader team. This role requires extensive software skills, internet research abilities and strong communication and interpersonal skills.

What You’ll Work On

• Responsibilities include fielding and screening telephone calls; managing calendars (Microsoft Outlook); making travel, meeting and event arrangements; preparing expense reports (Concur & One Concur); processing invoices (SRM and SharePoint); receiving and directing visitors, word processing (Microsoft Office), creating spreadsheets and presentations (Microsoft PowerPoint), and filing in compliance with corporate and government regulations.
• Demonstrated ability to work well with all levels of internal management and staff, outside clients and vendors.
• May assist with overflow work from executive assistants and fill in for other administrative assistants as needed.
• Sensitivity to confidential matters is required.
• Manage correspondence and schedule couriers, WebEx (Zoom) meetings; mobile phone setups, acting as a liaison for remote access issues.
• Support for tracking budget expenditures.
• Compliance with applicable Corporate and Divisional Policies and procedures.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Order business cards, stationery, and departmental office supplies.
• Use intermediate to advanced software skills to perform work assigned.
• Use and understands Microsoft Office Suite, Microsoft Teams, Microsoft Power Apps and other business-specific software, including the Corporate Travel Web site, and Workday (employee performance management systems).
• Coordinate new employee office set-ups and on-boarding.
• Required Hours: 8:00 am – 5:00 pm

Position Accountability / Scope:

• Consistently interacts with high-level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
• Exhibits extraordinary attention to detail and critical thinking.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

Required Qualification:

• High School diploma or equivalent required. Some college preferred.
• 3+ years previous admin experience or equivalent required.
• Operates with general instruction and some supervision required.
• Intermediate to advanced knowledge of Microsoft Office Suite, Microsoft Teams, Microsoft Power Apps, Adobe Acrobat, Visio or OrgPlus, and Outlook required.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at , on Facebook at and on Twitter @AbbottNews and @AbbottGlobal

r @AbbottNews and @AbbottGlobal.

The base pay for this position is $22.05 – $44.15 per hour. In specific locations, the pay range may vary from the range posted.

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